Job Opening: Office Manager

Firelight Media’s Office Manager is responsible for managing the day-to-day operations of the organization. The Office Manager is a key position promoting staff and office cohesion. S/he must be able to work closely with all staff to promote an open, inclusive environment that emphasizes cooperation and teamwork.

S/he should be energetic and eager to discover and invent solutions to substantive, administrative and operational challenges. S/he should possess good judgment as well as a sense of humor and thrive in a small but growing organization. Personal alignment with the mission and goals of the organization is essential. Specific responsibilities include but are not limited to the following:

  • Coordinate overall office management including the purchase and maintenance of inventory for office supplies, equipment and furniture, etc.
  • Schedule and organize logistics for meetings, travel, and conferences
  • Address IT issues when possible, and interface with IT consultant
  • Assist in preparing materials, reports, and minutes for staff and Board meetings and other presentations
  • Serve as coordinator for staff benefit programs, and manage relationships with vendors, brokers, and government agencies as appropriate
  • Serve as primary human resource contact for small but growing staff, ensuring that policies and procedures are clear, understood and followed by staff and consultants
  • Work independently and within a team on special and ongoing projects
  • Secure vendors and consultants to maximize cost effectiveness and quality services
  • Maintain personnel, vendor, and other organizational files.


● 3+ years administrative experience required and prior work in the arts, social justice, or other not-for-profit organizations

● Excellent oral and written communication skills

● Excellent computer skills and working knowledge of Microsoft Word, Excel, Powerpoint, and the Google suite of apps ● Highly organized, efficient, strong attention to detail

● Ability to multitask, take initiative and work under short deadlines

● Experience with IT, database software, Internet conferencing platforms a plus

Salary: We offer a salary commensurate with qualifications and experience, a generous benefits package, and a pleasant work environment.

To Apply: Interested candidates should email cover letter and resume to: Please be sure to put “Office Manager” in the subject line.

Firelight Media is an equal opportunity employer, and does not discriminate because of race, creed, color, national origin, sex, age, disability, marital status, or sexual orientation.

Angela McCrae